Fraud and compliance - privacy notice

The purpose for this processing

To ensure the prevention of fraud and to ensure that any instances or allegations of these are investigated and dealt with effectively.

The Council has a duty to protect the public funds it administers. As part of this duty, the Council may use information held about you for lawful purposes, including but not limited to the prevention and detection of crime, such as fraud and money laundering.

Legal basis for this processing

Article 6(1)(e) – Public Task - Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

It is in the public interest to prevent fraud and money laundering, and to verify identity, in order to protect the Council and the public purse and to comply with laws that apply to the Council.

Article 6(1)(c) – Legal obligation - Processing is necessary for compliance with a legal obligation to which the controller is subject.

The legal basis for anti-fraud investigations is set out below:

• Section 151, Local Government Act 1972
• The Council Tax Reduction Schemes (Detection of Fraud and Enforcement) (England) Regulations 2013
• Local Audit and Accountability Act 2014 (Part 6)
• Section 68 of the Serious Crime Act 2007
• Prevention of Social Housing Fraud Act 2013
• Housing Act 1985
• The Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017
• Fraud Act 2006
• Criminal Procedures and Investigations Act 1996
• Schedule 2, Data Protection Act 2018
• The Police & Criminal Evidence Act 1984 (PACE)

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What data we collect about you

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• Name
• Address
• E-mail address
• Telephone number
• DOB
• Financial information
• Family/Relationship information
• Property and housing information
• Lifestyle and social circumstances
• Behavioural information
• Employment and educational details
• Licences or permitsheld
• Business activities
• Call Recordings
• Visual Images
• Vehicle details

Special category data:

The Council may also collect and process the following personal data which falls into the 'special category' of data.

• Equalities information (ethnicity and religion)
• Data concerning health
• Data concerning a person's gender

The lawful basis for this processing is: Article 9(2) (g) Substantial public interest.

How long do we keep your personal data?

The standard retention period for anti-fraud records is 6 years. This is defined as 6 years after the last entry in a record.

In cases where criminal prosecutions have taken place, data may be kept for a longer period to cater for appeals and retrials. The standard retention period for such cases is 7 years from the date of conviction.

Calls may be recorded for investigation purposes. Where this is the case, calls are retained for 120 days and then auto-deleted, unless they are required for further investigation, whereby they will be held in-line with the above retention periods.

Who do we share it with?

• Relevant internal Council officers and departments
• The Cabinet Office
• Government agencies
• Specified anti-fraud organisations (SAFOs)
• The Police
• Judicial agencies e.g. Courts
• Legal representatives
• Department of work and pensions
• HMRC
• Local authorities
• In certain circumstances employers
• Credit reference agencies
• Insurance companies
• Specified Anti-Fraud Organisations and CIFAS
• UK Border Agency
• Professional Regulatory Bodies
• Housing providers
• Home Office
• Credit Reference Agencies

Where we get it from?

• Relevant internal Council officers and departments
• The data subject themselves
• Family members of the data subject
• Government agencies
• Local authorities
• Law enforcement agencies
• Anonymous tips from the public

If automated decision making applies to this processing

No automated decision making applies to this process.

Further Information

Legislation allows the Council to investigate individuals without telling them that we are doing so. If you make a Subject Access Request to the Council, we may withhold information we have about you that relates to a fraud investigation.

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